Southern Appalachian Highlands Conservancy
- Office Administrator -

The Southern Appalachian Highlands Conservancy (SAHC) is an established land trust serving a 10-county region in the mountains of North Carolina and Tennessee. Since 1974, we have conserved more than 39,000 acres of the region's most important lands. We are now pursuing land and conservation easement acquisitions to protect thousands more key acres.

Description: Full-time, permanent, full benefits. The Office Administrator is responsible for general operational and clerical support including data management. Specific responsibilities include:

Responsibilities:

1. Maintain office operations, polices, and schedules

•  Coordinate and schedule activities of the board, volunteers, staff and others as they relate to organizational campaigns, projects, events, and fundraising appeals.

•  Develop and maintain an inventory and record-keeping system for office supplies, publications and other materials, and purchase as needed

•  Organize logistics for meetings and conferences

•  Maintain updated lists of Board members, staff, contacts, etc.

•  Answer office phone and forward to appropriate staff and greet and direct office visitors

•  Update and maintain listserv and email accounts

•  Help coordinate special events, the SAHC Annual Meeting & Land Trust Day

•  Take and draft meeting minutes as requested

•  Organize and maintain thorough and accurate computer and hard copy filing systems for organizational activities

•  Implementation of SAHC's green policy of moving toward a paperless office environment.

•  Maintain and develop organizational program policies & procedures, consistent with national Land Trust Alliance Standards and Practices.

2. Coordinate the flow of communications through and from the office

•  Disseminate information to the public and SAHC's client groups (land trusts, community groups, landowners)

•  Pick up and distribute mail and perform other administrative duties, including picking up supplies and materials as needed

•  Prepare and distribute board meeting minutes, agendas, and other information to the board of directors and staff.

•  Prepare and distribute information packets for landowners, land trusts and any public inquiries as needed

•  Fulfill merchandise orders

3. Work with other office staff to develop and distribute printed materials, newsletters, and informational packets including e-news updates to community.

4. Prepare and make bank deposits as needed, copy incoming checks, and enter into computer

5. Perform other responsibilities and activities as deemed appropriate by the Executive Director.

Qualifications:

• Excellent organizational skills. Attention to detail, self-motivated with the ability to see what needs to be done and to work independently, with little supervision. High School Diploma. Experience working for a land trust or other non-profit desirable.

• Strong verbal and written communication skills, Ability to communicate effectively with people, agencies and organizations.

• Computer literacy (PC and Mac platforms), especially experience in database management, word processing, spreadsheets, bookkeeping and computer software and networking trouble-shooting skills. Understanding of, or ability to learn Blackbaud Raiser's Edge Pro and Financial Edge.

• Commitment to land conservation.

• Tact and strong diplomacy skills. Talent for maintaining forward momentum in delicate situations.

• Persistence, sense of humor, and entrepreneurial spirit. Ability to balance and pursue multiple projects simultaneously. High tolerance for meeting competing demands efficiently, without becoming flustered.

• Desire and talent for working as part of a team. Enthusiastic, creative, self-motivated individual able to work with and motivate coworkers and volunteers.

Salary : Commensurate with experience and skills. SAHC provides a competitive salary and benefits package to full-time employees, which includes health insurance, retirement fund, and paid vacation.